Occupation Management

Our Occupation Management service encompasses both the provision/coordination of Furniture, Fixtures and Equipment (FF&E) and management of relocation activities following handover.

FF&E Coordination

Most capital projects have a requirement for Furniture, Fixtures and Equipment (FF&E) items to be provided in additional to the ‘base-build’ works.  These items range in nature/cost but typically include IT/telephony, audio visual equipment, signage, loose furniture and catering appliances.  Our FF&E coordination service captures the requirements of these items and ensures their successful provision, including close integration into the ‘base-build’ design/construction process.


  • Establishment of FF&E scope and responsibilities
  • Development of FF&E protocols/standards
  • User briefing and production of layout drawings/scopes
  • Procurement of FF&E packages and financial management
  • Development of cost plan/budget
  • Management of site logistics
  • Development of strategic and detailed installation programmes
  • Interface/liaison with the main building project/construction team
  • Monitoring/management of installation activities
  • Handover/completion management
  • Planning and management of staff/user training and familiarisation


  • All client/user/statutory occupation requirements identified and address (no gaps in provision)
  • Responsibility for FF&E provision clearly defined and assigned
  • Functional requirements of the Users and Client departments captured and delivered
  • FF&E items closely integrated into the building design avoiding abortive works following handover (ie. service provision for items)
  • Seamless/managed transition from ‘completed’ building to an environment ready for full operation/occupation


Relocation Management

A critical success factor in the delivery of most construction projects is the management of the final occupation process (relocation of staff/equipment and familiarisation/establishment).  Our relocation management service ensures buildings are occupied in a seamless fashion with minimal disruption to organisations’ day-to-day operations.


  • Production of staff and equipment schedules
  • Management of contingent move issues (telephones, access, IT)
  • Production of occupation plans/layouts
  • Interface with design team for destination space
  • Development of strategic and detailed move programmes
  • Establishment and monitoring of move budgets
  • Management of site logistics
  • Procurement of relocation packages and financial management
  • Briefing and management of removals contractors
  • Support building users before/during/after move
  • Management pre/post move clearance/disposal
  • Management of statutory/3rd party approvals


  • Minimise disruption to business operations/staff
  • Close control/management of contractors (within live operational buildings)
  • Integration of incoming equipment into the building design (services, environment, structural requirements addressed early)
  • Clear and robust information provided for contractors/users (layout drawings, schedules, logistics plans)
  • Formal sign-off process to manage/control users and changes
  • Reduced fear of change for Users and engendering of positive move experience

Featured projects